Features

Everything your team needs. Nothing in the way.

Simple tasks, thoughtful follow-ups, and clarity when work needs attention.

Pinok has six core features: quick add, hand-offs that come back, Following for what others hold, Needs you for what waits on you, approvals, and projects with three roles on every task. Everything else stays out of the way until you need it.

  1. Quick add

    Type what needs doing, the way you’d say it. The date, the project and the person are picked out as you type.

    • Tap +
    • Type one sentence
    • Press return
    How quick add works
    Quick add over My tasks: the sentence “Proof the brochure tomorrow #autumn @leo” with chips for Tomorrow, Autumn campaign and Leo, and a round send button.

  2. Hand off

    Pass the next step to a teammate with a note. You stay the owner, and the task returns to you when they reply.

    • Hand it off with a note
    • Add a reply-by day, if it matters
    • Leo sees it in Needs you
    How hand off works
    The hand-off sheet: Leo Park picked (“Away Nov 6–13”, his local time marked off hours), the note “Can you check the numbers before I approve?”, Reply by Tomorrow, and “You stay the owner. It comes back to you when they reply.” over the button Hand off to Leo.

  3. Following

    Following is for the work you care about but someone else holds. Four numbers on top, then the tasks, worst first.

    • You follow automatically
    • Four numbers say how it’s going
    • Each row says why
    How Following works
    The Following tab: four tiles reading 1 Overdue, 1 Stuck, 1 Due soon, 3 On track, then groups Overdue (“Leo · Overdue 1d”), Stuck (“Sara · Away until Monday”), Due soon and On track.

  4. Needs you

    Everything that waits for your action is in one place, and nothing else is. Each card says why, and carries its one action.

    • Open the app, see the top card
    • Act in one tap
    • Or put it at the back
    How Needs you works
    My tasks in the app: “Needs you · 1 of 10” over a card reading “Mia asks for your OK · Homepage hero v3” with Later and Approve, then Today with three tasks.

  5. Approvals

    Any task can have an approver. Checking it off sends it to them, and they Approve or Request changes, in one tap.

    • Add an approver
    • The owner checks it off
    • The approver decides
    How approvals work
    A task page reading “Mia asks for your OK” with a dashed checkbox, the approval row showing You, and Request changes and Approve buttons over the comment bar.

  6. Projects and people

    A name, a colour and the people on it. Health is worked out from the dates, so nobody writes status reports.

    • Name it, say what it’s for
    • Add people
    • Read it at a glance
    How projects and people work
    The Projects tab: faces of Leo, Mia, Sara and You in rings showing how much of their week is done, “Needs a look”, and project cards with On track and At risk pills.

On the web

The same workspace, at your desk

In a browser, Pinok is laid out for a big screen: a sidebar, the task open beside its list, dialogs instead of sheets, and the keyboard for everything.

The web app with the command bar open over My tasks: the search “hero” finds four tasks and a line from a discussion.
⌘K
Search everything
N
New task
JK
Next and previous task
X
Complete, with Undo
E
Rename
?
All the shortcuts

Also in the app

Smaller things, each where you’d expect it.

  • Subtasks

    One level deep, each with its own owner and date. A small pie shows how many are done.

  • Repeats and reminders

    Every weekday, every 2 weeks, every Monday. Reminders ring on your phone at the time you pick.

  • Photos and files

    On the task and in comments, up to 25 MB a file. Photos open full screen.

  • Notes

    Formatted notes with bold, italic and lists, saved as you type.

  • @mentions, replies and reactions

    Mention a teammate, answer a comment, or just leave a 👍 instead of “Thanks”.

  • Notifications

    The bell lists what happened by day, unread first. Pushes for what needs you now; the rest in a morning summary.

  • Buttons on the push

    Approve, Reply, Got it and 👍, right from the notification on iPhone and Android.

  • Unread on tasks

    A count or a dot on the row, and a “New” line on the task, so you read where the work is.

  • Priority

    None, High (!) or Urgent (!!). Urgent and high lead every list.

  • Away

    Set the days you’re out. Reminders and nudges wait, and quiet days don’t count against you.

  • Work days and time zones

    Work days per workspace; a teammate’s local time when it differs from yours.

  • Several workspaces

    Your team and a client’s, one tap apart, each with its own projects and people.

  • Calendar feed

    Your dated tasks in Apple Calendar, Google Calendar or Outlook, kept up to date by themselves.

  • Import and export

    Bring work from Asana, Todoist, Trello or a CSV (on the web); export a project or back up the workspace.

  • Search

    Tasks and comments, searched as you type, from the magnifier in every header or ⌘K on the web.

  • Undo, not “Are you sure?”

    Anything that removes something happens at once with Undo. Only deleting asks first.

  • Offline first

    Every change applies on your device at once and syncs in the background.

  • Light and dark

    Both themes, designed together, with every text pair at 4.5:1 contrast.

What did we leave out, and why?

Less to learn is a feature. These are missing on purpose.

  • Boards and columns

    Status follows what people do, so there is nothing to drag.

  • Custom fields

    A task has a date, an owner, a project and a priority. That’s enough.

  • Automations

    The rules are fixed and the same for everyone, so nobody maintains them.

  • Templates

    Starting a project is a name, not a choice of template.

  • Status reports

    Project health is worked out from the dates.

  • Sprints, issues, epics

    Words for software teams; ours are for every kind of team.

Need one of these? Read the fair comparisons with Asana, Todoist and Trello.

Get started

Give your team a task. Leave the chasing to Pinok.

Less setup. Fewer follow-ups. A clearer way to get things done together.

Free for small teams · iPhone, Android and the web · Teams of 2–20

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